Create SEPA direct debit files

B2Brouter automatically creates SEPA files for the invoices you have issued with the Debit payment as the payment method.

The SEPA file is a payment system that allows direct debit of invoices. As a result, the bank can manage the invoice collection transaction from your customer’s account to yours.

When is the SEPA file generated?

B2Brouter generates the SEPA file with the issued invoices that meet the following requirements:

• The invoices in question have the same due date.
• The payment method selected on the invoices is Debit payment.
• The status of the invoices is Sent, Read, Accepted, Registered or Reported as paid.
• The invoices carry your customer’s IBAN, on the invoice or on the contact. The bank needs it to debit the account.

If the invoices do not meet these requirements, the SEPA file does not include them.

Consult your SEPA files

Go to the Banks tab on the top menu, and use the SEPA files button on the left-hand side menu. Here you can consult all the files that have been generated.

If the bank rejects the creditor identifier

The creditor identifier of the file is made of the country code, two check digits, the SEPA suffix of the bank account (000 by default) and your tax identifier. The check digits do not depend on the suffix.

If your bank asks for other digits after the country and the check digits (for example, 001 instead of 000):

1. Open the SEPA file and check which Bank account it uses.
2. In the account settings, open that bank account and change its SEPA suffix (see Bank accounts). Do not change your tax identifier.
3. Go back to the SEPA file and use Download. The file is generated again at each download, so it already carries the new identifier.

If every invoice in the file carries the same creditor reference of its own (for example, the one of the imported invoice), the file uses that reference instead of the bank account’s.

File statuses

Files can have different statuses:

• New: When the SEPA file is still open, invoices with the same due date are added.
• Downloaded: When the SEPA file is downloaded, this status appears automatically.
• Collected: When the invoices included in the SEPA file have been collected.
• Partially collected: When an invoice included in the SEPA file has been rejected, this status appears automatically.

What happens when you mark a SEPA file as collected?

All invoices included in the SEPA file are automatically marked as Collected. At the same time, collections are automatically generated in the Banks section.

How to add invoice information to an already downloaded SEPA file?

When you download the SEPA file, it no longer includes invoices issued after the download.

In case you want to add invoice data to a downloaded SEPA file you must:

• Delete the SEPA file via the trash icon on the right-hand side.
• The SEPA file is automatically recreated, including all invoices with the same due date.

SEPA mandates

With B2Brouter you can manage SEPA mandates for collection management, uploading and storing the mandates signed by your customers. To do this:

• Go to the Banks tab in the top menu.
• From the menu on the left-hand side, use the Mandates button.

From this section you can add the mandates manually.

• Use the Add mandate button.
• In the form, add the necessary information, such as now the customer, the type of mandate, the type of collection and the date.
• Use the Select file option to upload the signed document.
• Click Save to generate the mandate.

Once you have added the mandate, you can preview it from the Mandates section. You can view, edit, delete and download it whenever you need to.